If you have been informed that your proposal has been accepted, you will receive an invitation from the User Office some 4 - 6 weeks before your experiment is scheduled. A local contact who is familiar with the beamline set-up has been or will be assigned to assist you with your experiment.

The Invitations for an Experiment are sent by e-mail to the Main Proposer  (who receives also an invitation by paper mail) and to the co-proposer(s).  The Main Proposer is the scientist responsible for collecting information, co-ordinating  arrangements for the group and transmitting details on the experimental team and the experimental session to the ESRF VIA THE SUBMISSION OF THE ELECTRONIC A FORM.

USEFUL INFORMATION CONCERNING THE EXPERIMENTAL TEAM and THE EXPERIMENTAL SESSION

THE EXPERIMENTAL TEAM

•  Specific Guidelines for Users

• Special Medical Conditions
  
• Financial Assistance
  
• Travel & Accommodation (up-to-date information on TRAVEL & ACCOMMODATION including current bus and train timetables to and from Grenoble)
  
  Do you you need a French visa?
  

Please note that the invitation letter from the ESRF may NOT BE ENOUGH to obtain a French visa. You may have to request at the ESRF a "CONVENTION D'ACCUEIL".

Please consult our information web page:

• Visa Requirements
  
  and Contact the French Embassy or French Consulate for complementary information on documents to provide.

SPECIFIC POINTS TO TAKE INTO ACCOUNT TO PREPARE YOUR VISIT

In order to avoid delays in the processing of the A Form and to ensure that the necessary arrangements and site entrance requests are made on time:

• The main proposer is requested to submit the A Form containing the names of all users coming to the ESRF for an experimental session NO LATER THAN 8 DAYS before the experiment is due to start.
  
  
•  All the users are requested to provide the following information in their ESRF User Account: DATE OF BIRTH, PLACE OF BIRTH and COUNTRY OF NATIONALITY, and to keep their User Account updated at all time.
  
  This information is MANDATORY in the site entrance authorization procedures established with the French authorities, who must received this information at least 5 working days before the experiment is due to start.
  
  

• All the users who should participate in an experimental session must perform and validate their whole Safety Training Course from OUR EXTERNAL WEB SITE BEFORE THEY ENTER ON SITE and BEFORE THE SUBMISSION OF THE A FORM
  
  The procedure of submission of the electronic A Form does NOT allow the registration of a user who does not have a valid safety training course at the time of submission of the A Form.
  
  Once done the SAFETY TRAINING COURSE will be valid for ONE YEAR.
  

THE EXPERIMENTAL SESSION

• What is the role of the Local Contact?
  

• Safety Requirements
  

• For your DATA COLLECTION: the ESRF provides visiting scientists with a UNIX account on the NICE system ("NICE account") installed 10 days before the experiment starts and removed automatically four weeks after the end date of the experiment.
  

  All details in "Data Collection & Transfer"

DOCUMENTS TO PROVIDE BY THE MAIN PROPOSER AND THE USERS

 
The documents necessary to prepare the experiment and the visit of the experimental team at the ESRF are available in our web page: DOCUMENTS TO PROVIDE.