Proposal deadline: 1st March 2017 (inclusive) for beam time between August 2017 to February 2018
Long Term Project (LTP to be completed by the end of 2018) deadline: 15 January 2017 (inclusive)
27th-28th April 2017 (proposals submitted for the 1st March 2017 deadline)
26th - 27th October (proposals submitted for the 10th September 2017 deadline)
Please use the ESRF User Portal (SMIS) to submit proposals and experiment reports, to check their status, and to list and consult previous proposals and experiments. For industrial clients wishing to purchase beam time, please go to Industry.
Please try to submit your proposal as early as possible in order to avoid overloading the applications system.
Proposals & Publications in the ESRF Library Database: DETAILS on procedure
If you intend to submit a STANDARD Application for Beam Time, please note that you are required:
Be aware that: Applications for Beam Time submitted with the old template of the Experimental Method Form and/or supported by previous experiment(s) for which the report(s) - relevant report(s) - has/have not been submitted via the User Portal will not be awarded beam time by the Review Committees.
Further to a decision of the ESRF Council, information concerning the scientific use of the ESRF will be provided to the Heads of Delegation of the Contracting Parties and Observers from Scientific Associate countries to the Council. For detailed information on data provided (and additional information to be provided for all UK users) please click HERE
The ESRF upgrade programme has already started. Please check the status of the beamlines and their availability for the next proposal deadline.
The public beamlines in operation at ESRF provide some 500 shifts of beam time each year for user experiments, after deducting machine-dedicated runs and maintenance days. In addition, several externally funded, Collaborating Research Group (CRG) beamlines, make available 1/3 of their beam time to ESRF users. During the year, two long shut-downs are scheduled: 4 weeks in winter and 3 weeks in summer. Beamlines at ESRF operate 24 hours a day in three shifts, each of 8 hours.
Important - Proposal Review Process based on beamline(s) requested
From the Proposal Round of October 2012 it is the beamline(s) requested by the main proposer, in the application for beam time, which determine(s) the committee(s) which will review and assess the proposal (see new proposal review process). It is therefore extremely important that the proposer takes great care when selecting the beamline(s) for his/her proposal in order to have his/her proposal assessed by the appropriate Review Committee.
The proposer is requested to contact the scientists in charge of beamlines on which the project may be feasible, prior to submitting the application. If a beamline is requested for the first time, consultations prior to submission are essential.
Applications for beamtime must be submitted electronically through the User Portal. Each application is assigned to a specific scientific area and is submitted to a Review Committee. Members of these committees are specialists in relevant areas of science and are appointed by the ESRF management.
Before submitting a proposal for ESRF beam time, we strongly recommend that you first consult the Proposal Guidelines specific to the category of your new proposal very carefully, as these contain detailed instructions regarding the electronic completion and submission of your proposal.
STANDARD and BAG Proposals
Two proposal review rounds are held each year, with deadlines for submission of applications for beam time on:
LONG TERM PROJECT (LTP) Proposals
MX non-BAG Proposals
Proposal Review Process (since October 2012) Details
The Review Committees meet twice a year, in April and in October, to assess proposals received at the submission deadlines of 1st March and 1st September, respectively.
The Review Committees, assisted by external referees where appropriate, consider the proposals: they first assign each proposal a grade between 0 and 5.5 on the basis of scientific merit, 5.5 being the top score. At their meetings, the committees discuss the projects, and arrive at a final grade for each proposal; they also rank the proposals in order of priority for each beamline.
Beam time is allocated on the basis of scientific merit, following the recommendations of the Review Committees, and provided the experiment proposed meets technical feasibility and safety requirements.
Following each meeting of the Review Committees, proposers are informed of the decisions taken. If beam time has not been allocated, brief, general reasons only are given, as the number of proposals received does not allow a detailed report on each proposal.
When beam-time is allocated, invitations for experiments, together with detailed instructions, are then communicated to the Proposers concerned by the ESRF User Office several weeks ahead of the scheduled experiment.