If you hold a passport from a non-European country, the USA or Japan, you will probably need a visa.

The Invitation Letter from the ESRF indicating your scheduled beam time may not be sufficient to obtain a French visa. Contact the French Embassy or French Consulate for information on documents to provide.

You must apply for a visa


Please apply for a visa at least 1 month before your expected departure for Grenoble.

  • Our Personnel Department can supply you with a special form called 'Convention d'Accueil d'un Chercheur ou d'un Enseignant-Chercheur Etranger'. The document will be sent by UPS or DHL courier to your professional address. It can take up to 14 working days for the document to arrive.

Note: The 'Convention d'Accueil' is issued by the ESRF only for the period covering the experiment at the ESRF plus 3 additional days (i.e. the maximum number of days covered by the ESRF for  reimbursed users).

  • Requests for 'Conventions d'Accueil' are communicated to the French administration and collected by our Personnel Department  (the "Prefecture") once a week ONLY.

Request for a 'Convention d'Accueil'


Please email the following information to the User Office:

  • First name
  • Surname
  • Gender (M - F)
  • Nationality
  • Date of birth
  • Private address
  • Position title
  • Employer's name
  • Employer's address (where document will be sent)
  • Dates of your stay
  • Address during your stay in France
  • Professional phone number and email (for delivery service)
  • Your experiment number

In view to ensure a correct delivery of the mail by DHL or UPS who must be able to contact you, please provide us with:

  • your telephone number
  • your e-mail address