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Preparing & Submitting Report File

last modified 26-08-2011 13:09

 

Instructions for the Electronic Submission of the Experiment Report


Experiment reports are to be submitted via the WWW.

In further requests for beam time, please indicate the number(s) of the report(s) submitted on your previous measurements, and whether or not your previous work supports your new proposal.

 

The Electronic Submission of your Experiment Report consists of two separate steps:


1) The preparation of your file using one of the templates supplied below, and its conversion to an acceptable file format (where necessary)

2) The electronic submission of your file.

You may submit your report in one of the following formats: 

 

  • Postscript format: create your file using one of the available templates (list below), and then read the Postscript file preparation guidelines.  The procedure consists of taking your existing file and copying it to a new file in the correct format by using the 'Print to file' function.  This will prepare your file for electronic submission.

    Once you have read the guidelines and prepared your Postscript file, please SUBMIT your Experiment Report.



INSTRUCTIONS FOR PREPARING YOUR REPORT FILE


General Instructions


  • Type your report, in English.
  • For work which is published or which is in press, you may simply insert a copy of the abstract together with full reference details into the report form.  If the abstract is in a language other than English, ensure that you include an English translation.
  • Make sure the report does not exceed the space available; tables and figures may be included if you wish.
  • Use a typeface of minimum 12 points for the text
  • Leave a space of 2 mm minimum between the text and dividing lines
  • Please pay special attention to pictures:


    1. Group pictures so that they form the smallest amount of contiguous space (see below)

    2. Remember to include references to all pictures in the text.

    3. Individual pictures should not be more than ½ the width of the page.

    4. Text on pictures should be readable.

    Fig. 1
    Fig. 2
    Fig. 3

Fig. 2

 


Links to the form in various formats





HOW TO RETRIEVE THESE FORMS?

NCSA Mosaic users

  • Select the option Load to local disk in menu Options.
  • Click on the file of interest in the previous list.
  • Then you receive a file chooser to proceed...


Netscape Users on  Unix or Macintosh

  • Caution, this will work only if you have a version equal to or greater than 1.0.

  • Select item Save Next Link As in menu File
  • Click on the file of interest in the previous list.
  • Then you receive a file chooser to proceed...


Netscape users on PC

Simply, click on the file of interest in the previous list.



Other, using FTP

You can transfer the form directly as a binary file from ESRF's computer "expga" on ftp anonymous (under /useroff). Do not forget to do all transfers in binary.

The commands are:

  • ftp www.esrf.fr

  • anonymous - to login; it is only a read account (password is your email address)

  • cd /dist/expg/useroff - this is the subdirectory which contains the files.

  • bin - set to binary.
    1. get exprepw2.doc - this gives you the Microsoft Word for Windows 2.0 file
    2. get exprepw6.doc - this gives you the Microsoft Word for Windows 6.0 file
    3. get exprepw5.hqx - this gives you the Microsoft Word for Macintosh 5.0 file
    4. get exprep.ps - this gives you the Postcript file

  • quit - to get out of it

    Special Macintosh

    For transferring the form with versaterm onto your macintosh you have to set your "versaterm FTP server" in the control panels onto binary, not macbinary.

     
    User Office - ESRF, 
 
European Synchrotron Radiation Facility