The ESRF Council endorsed the implementation of a Data Policy for data taken at the ESRF beamlines in December 2015. The Data Policy is based on the PaNdata Data Policy which was a deliverable of the European FP7 project PaN-data Europe delivered in 2011. The Data Policy defines the ESRF as the custodian of raw data and metadata. This means the ESRF will provide users with automatically collected metadata for all experiments carried out on its beamlines, including the beamlines from Collaborating Research Groups. The metadata will be stored in the ICAT metadata catalogue which can be accessed online to browse and download (meta)data. The experimental team will have sole access to the data during a three-year embargo period, renewable if necessary. After the embargo, the data will be released under a CC-BY-4 licence with open access to anyone who has registered with the ESRF data portal. Data generated no beamlines implementing the data policy automatically have a DOI created for them so they can be cited in publications.

The ESRF data policy comes very timely as the scientific landscape in Europe and worldwide changes. Recently the Springer group announced that all their journals (which include Nature and related publications) will require data in publications be covered by a data policy. The ESRF data policy will enable users to publish results derived from data taken at the ESRF without further action on their part other than referring to the ESRF data policy.

When applying for beam time it is necessary to accept the Data Policy. Accepting the policy does not mean that all beamlines are yet able to implement the policy.


Implementing the policy involves a number of steps and these take time to implement. The deadline for implementing the data policy on all ESRF beamlines is in 2020 at the restart after the long shutdown to install and commission the EBS. In order to keep users informed of progress of the implementation of the data policy the following table summarises the state of the implementation on the different beamlines. If a beamline does not appear in this list then it does not implement the data policy yet.

Any questions concerning the Data Policy or its implementation can be addressed to

  Data Policy Implementation
Beamline Status Techniques Metadata Collection* Data archiving* Raw Data in HDF5* Open access to data*
ID01 KMAP Implemented Implemented   Implemented
BM01   In progress In progress   In progress
BM05 Tomography Implemented Implemented   Implemented
BM07   In progress In progress   In progress
ID11 Tomography Implemented Implemented   Implemented
BM14   In progress In progress   In progress
BM16   In progress In progress   In progress
ID16A Fluo, Tomo Implemented Implemented   Implemented
ID16B Tomo Implemented Implemented   Implemented
ID17 MRT, Tomography Implemented Implemented   Implemented
ID19 Tomography Implemented Implemented   Implemented
BM20   In progress In progress   In progress
ID20 RIXS In progress In progress   In progress
ID21 Microscopy Implemented Implemented   Implemented
ID22   In progress In progress   In progress
ID23-1 MX Implemented Implemented   Implemented
ID23-2 MX Implemented Implemented   Implemented
BM26A   In progress In progress   In progress
ID29 MX Implemented Implemented   Implemented
BM29 BIOSAXS Implemented Implemented   Implemented
ID30A-1 MX Implemented Implemented   Implemented
ID30A-3 MX Implemented Implemented Implemented Implemented
ID30B MX Implemented Implemented   Implemented
BM30A   In progress In progress   In progress
BM31   In progress In progress   In progress
ID31   In progress In progress   In progress
ID32 RIXS In progress In progress   In progress
CryoEM Single Particle Implemented Implemented   Implemented

*Techniques covered - lists which techniques are currently concerned by the Data Policy
*Metadata collection - status of metadata collection and storage in metadata catalogue for the listed techniques (orange = planned / in progress, green = implemented, grey = not planned / implemented yet)
*Data archiving - status of long term archiving in tape library (green = data are being archived for 10 years in tape archive)
*Open access of data - indicates if data is open access (green) or still under embargo (red), or no data archived (grey)