Preparing your experiment & visit

If you have been informed that your proposal has been accepted, you will receive an invitation from the User Office some 4 - 6 weeks before your experiment is scheduled. A local contact who is familiar with the beamline set-up will be assigned to assist you with your experiment.

The invitations for an experiment are sent by e-mail to the Main Proposer and to the co-proposer(s).  The Main Proposer is the scientist responsible for collecting information, co-ordinating  arrangements for the group and transmitting details on the experimental team and the experimental session to the ESRF via the submission of the electronic A Form.

INFORMATION TO CONSULT TO PREPARE THE VISIT OF THE EXPERIMENTAL TEAM and THE EXPERIMENTAL SESSION

THE EXPERIMENTAL TEAM

• Specific Guidelines for Users

Please read carefully the information provided in the Guidelines for Users.

Remote User ("Remote Access Experiment")

This concerns ONLY the macromolecular crystallography experiments where the user carries out the experiment remotely from his/her home laboratory.

Each user carrying out the experiment from his/her laboratory must be registered via the electronic A Form as "remote" user (tick box "remote").

• Safety Training

  All users, including the "remote users", are required to perform the ESRF SAFETY TRAINING COURSE before arriving at the ESRF and before the submission of the A Form.

• Visa Requirements
  Persons of nationality other than that of European countries, the USA or Japan, are advised that a visa will probably be necessary to enter France.
  

• Insurance and Special Medical Conditions
  All ESRF users need to have adequate health and accident insurance during their stay in France.

• Financial Assistance
  ESRF Users affiliated to universities and publicly funded laboratories of ESRF contracting party (member) countries will be subsidised by the ESRF for travel, accommodation and subsistence expenses directly related to the experiment.
  ILL/ESRF Joint Proposals: Consult the "Reimbursement regulations" on travel, accommodation and subsistence expenses for SANS-SAXS users.
  
• Travel, Accommodation & Meals
  (including current bus and train timetables to and from Grenoble).
  

Consult also:

• Arrival and Departure procedures
• On site
  

All the arrangements (site entrance, travel, accommodation, canteen card, financial assistance) are made on the basis of the information provided through the electronic A Form (see "Documents to provide")

 Useful phone numbers

 THE EXPERIMENTAL SESSION

• Information on the beamline(s)
• Scientific Infrastructure Group
  provides specialized support to users and develops new techniques in the areas of chemistry and micromanipulation, sample environments, and surface science. 
• Support Laboratories
  
• Safety Requirements

• Local Contact
  Do not hesitate to contact the scientist assigned as your Local Contact to discuss details of your experiment.
  

• Procedures for temporarily importing samples or equipment

    IMPORTANT: Specific information on transport of biological samples

 Data Collection & Transfer

• The ESRF provides visiting scientists with a UNIX account on the NICE system ("NICE account") installed 10 days before the experiment starts and removed automatically four weeks after the end date of the experiment.
  

DOCUMENTS TO SUBMIT

 
The documents necessary to prepare the experiment and the visit of the experimental team at the ESRF are available in our web page: DOCUMENTS TO PROVIDE.