Experimental Method Form - Lengh limitation
You are requested to use the of the "Experimental Method Form" for a Standard Research Proposal; this document consists of a maximum of two A4 pages (including references) with a minimal font size of 12pt. The submission application does not allow the submission of an "Experimental Method Form" which exceeds two pages.
Please make sure that the Experimental reports registered as "relevant reports" in your new Application for Beam Time have been EFFECTIVELY submitted and registered in our data base. Please submit, as far as possible, experimental reports (if necessary preliminary reports) on your most recent experiments, even those carried out during the last 6 months preceding the proposal submission deadline, and register them in your new proposal(s) as "relevant reports".
Be aware that:
Applications for Beam Time which do not respect these two points concerning the template and the reports will not be awarded beam time by the Review Committees.
Consult our document "Advice on writing a good proposal"
A beam time application for Standard Proposal has two parts:
The name and characteristics of the substance(s) must be completed carefully.
the Experimental Safety Officer: Martine Moroni
Tel: +33 (0)4 7688.2369 Fax: +33 (0)4 7688.2418
Consult also the biosafety information web pages
Is it a New, a Resubmission of a previous proposal or a Continuation of a previous proposal?:
(Upgrade programme: check the status of the beamlines)
Select carefully the beamline(s) for your research: in the proposal review process, it is the beamline(s) selected in the electronic proposal form which determine(s) the committee(s) which will assess the proposal.
In order to request the appropriate beamline(s) for your research, and therefore to have your proposal assessed by the appropriate review committee, you are kindly requested, in case of doubt:
State clearly the aim of the proposed experiment together with the general and specific scientific background; give results of preliminary work carried out with synchrotron radiation and/or other methods.
Describe the arrangements which will be made for the reception, preparation, use and disposal of the sample. For life sciences proposals, a description of how the sample is obtained is essential.
Describe the experimental set-up and requirements, in some detail. Queries concerning the feasibility (technical or safety aspects) of an experiment should be clarified with ESRF staff before the proposal is submitted. The User Office can assist you to find the most appropriate person.
Experimental conditions requiring special safety precautions such as the use of lasers, high pressure cells, bacteria, viruses, dangerous substances, toxic substances and radioactive materials, must be clearly stated in the proposal. Moreover, any ancillary equipment supplied by the user must conform with the appropriate French regulations.
Describe the results expected from the measurements, their scientific (or technical) relevance, and how they relate to existing work on the topic.
Justify the beam time you request and give technical reasons which make the ESRF necessary for your experiment.
Include REFERENCES where these are relevant, but do not assume that they will be systematically consulted for essential details.
The Electronic Submission is done through the ESRF User Portal (SMIS). In order to login to the application you will require your ESRF login (last name) and personal password. If you are registered in the ESRF data base but you have forgotten your personal password, kindly contact the User Office by e-mail (user office). If you are not yet registered in the ESRF data base, you will be able to create your own user account and to access the proposal submission application.
IMPORTANT: Should you run into difficulties submitting your proposal electronically contact the User Office who will give you instructions to proceed with the electronic submission of your proposal.
Once your Experimental Method file is completed and saved on your local folder, you must attach it to your electronic application form via the User Portal (tab "Proposals/Experiments -> "Proposals" -> "Proposal in Progress" , select "Manage your Experiment Form"):
You have validated your proposal: it can be modified until the deadline (1st March or 1st September, inclusive).
One week AFTER THE DEADLINE, the User Office: